Rooms

Only clinic admins can manage Rooms. A room represents a treatment space that can be selected when scheduling an appointment.

Choose Settings in the clinic sidebar, then select Rooms.

Add a room

1. Choose Add room.
2. Enter a Room name, such as “Operatory 1”.
3. Add an optional Description.
4. Select a Default doctor when the room normally starts with the same clinician.
5. Leave Active room on if the room should be available for new appointments.
6. Choose Add room and check the room in the list.

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The room name is required. If the doctor list is loading or unavailable, retry the list before assigning a default doctor. Only doctors available to the clinic can be chosen.

Find and update a room

1. Use Search rooms to find a name.
2. On large screens, choose All, Active, or Inactive above the list; the status filter applies right away. On smaller screens, open Filters, choose a Status, then select Apply filter.
3. Click the room’s row to open it.
4. Change the name, description, active status, or default doctor.
5. Choose Save.

To clear a status filter, choose All above the list on a large screen or Clear all in the filter panel on a smaller screen. If the room is still missing, clear Search rooms too. An inactive room remains a record in the clinic but cannot be selected for new appointments.

Stop using a room

To take a space out of use while retaining its settings, click the room’s row, turn off Active room, then save. Review existing appointments separately; deactivating a room is not a cancellation or rescheduling action.

Asnan+ blocks deletion while appointment records still reference a room, so those records keep the correct room for history. If the space is no longer used, turn off Active room to keep the record while preventing new appointments. To delete a room with no linked appointments, choose Delete, review the room name in Delete room, and confirm. If deletion fails for another reason, keep the room inactive and contact an admin or support  with the displayed error.

If a room or default doctor is missing

Confirm the selected clinic, clear room filters, and check whether the room is inactive. Ask an admin to review the doctor’s membership and role if the person is absent from the selector. Removing a user’s clinic membership clears their room default assignment, so select a replacement when needed.

A room’s default doctor is a starting selection for scheduling. Review the actual doctor and room on each appointment before saving it.